Must be willing to work in office - This is not a hybrid or remote role
Primary Purpose: In this role, you will (i) provide administrative support to the DiMarco Group General Counsel, and (ii) serve as liaison between General Counsel and DiMarco Group’s administrative support staff while coordinating the responsibilities of the administrative support team.
Duties and Responsibilities:
Provide day-to-day administrative support to the Company’s General Counsel.
Coordinate the preparation of financing packages and administer loan closing checklist.
Facilitate the preparation and execution of closing documents and closing agenda for real estate closings.
Serve as liaison with Company’s roster of outside counsel and other third party legal support professionals.
Maintain filing system and retrieve information from files when needed.
Prepare files to be logged into the file inventory system.
Oversee and coordinate responsibilities of a high-performing team of administrative support staff.
Assist with the recruitment, training, and onboarding of new administrative staff and retention of existing staff.
Complete special projects within organization, as assigned by General Counsel or other Executive members.
Perform other duties as assigned.
Education/Experience:
Bachelors or Associates Degree with minimum of five (5) years’ administrative support experience in in a legal or business executive level setting.
Managerial/supervisory experience a plus.
Skills / Qualifications:
Must possess strong decision-making and judgment skills.
Extensive experience working in a team-oriented, collaborative environment.
Maintains a high level of confidentiality; ability to respond to sensitive inquiries.
Strong organizational skills and the ability to engage direct and indirect reports and peers.
Demonstrated ability to build and maintain effective relationships with all levels of an organization.
Strong written and verbal communication skills, as well as proficiency with Microsoft Office, spreadsheets, databases and word processing tools.
Must be able to prioritize multiple tasks efficiently.
Must be willing to work in office - This is not a hybrid or remote role.
Physical Requirement:
The working environment for this in-office position (remote/hybrid work arrangement is not permitted) is that of a typical executive office with a noise level that is usually quiet.
While performing the duties of this job the employee is required to sit, hear, talk, stand, and walk.
The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision and distance vision.
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