Village of Churchville
Deputy Clerk/Accounts Payable Clerk
Position Available
Job Description
The Village of Churchville is now accepting applications for the full-time position (35 hours per week) of Deputy Clerk/Accounts Payable Clerk.
The successful candidate is a self-starter who is well organized, professional, and has excellent communication skills.
The candidate shall also be highly motivated and exhibit a demonstrated ability to learn.
A minimum of two years' experience in a fast-paced office environment using Microsoft Office (Word, Excel, Access, and Outlook) is required, along with a background in accounts payable.
The ability to multi-task and prioritize work is necessary.
The candidate will also have a strong attention to detail, possess excellent time management and problem-solving skills, be reliable, and patient.
Experience in a municipal office environment is preferred.
Experience with WordPress and maintaining website content is desirable but not required.
Responsibilities include but are not limited to:
* Provide exceptional customer service at the front counter and over the phone by greeting customers warmly, addressing inquiries, and ensuring a positive first impression.
* Effectively handle customer transactions, including cash and credit card payments, with a high degree of accuracy and efficiency.
* Resolve customer issues and concerns promptly, using strong problem-solving skills and a commitment to customer satisfaction.
* Prepare vouchers and checks for payment of bills.
* Maintain W-9’s for current and new vendors.
* Create and mail state and federal tax forms.
* Process pre-paid vouchers that include payroll deductions
* Maintain tickler/reminder file.
* Review and sign tax searches.
* Be a commissioned Notary Public (preferred) or be able to attain commission within 12 months of hire.
* Be an authorized Passport Acceptance Agent (preferred) or be able to attain authorization within 12 months of hire.
* Assist with records management and be familiar with records retention requirements.
* Assist the Village Clerk with duties as needed and fill in for the Village Clerk when needed, including attending evening meetings and recording meeting minutes.
* Maintain cemetery records, sales of cemetery plots, and creation of deeds.
Coordinate/schedule burials with Department of Public Works and funeral homes.
* Process monthly utility payments and annual tax payments.
* Other duties as assigned.
Salary
$24.
57/hr - $26.
94/hr based on experience
Requirements:
* Graduation from high school or G.
E.
D program
* Valid NYS Driver License
* Preferred: Public sector/municipal experience and a Notary Public
The Village of Churchville provides a comprehensive benefits package including medical, dental, and vision insurance, NYS retirement, paid vacation and holidays, and longevity bonuses.
Monroe County Civil Service Applications are available at the Village of Churchville during regular business hours, Mondays through Fridays 8:30 am – 4:00 pm or can be found on our website at www.
churchville.
net under Forms & Applications.
Send application, resume and cover letter to:
Stacy Stanton
Village of Churchville
23 E.
Buffalo Street
PO Box 613
Churchville, NY 14428
clerk@churchville.
net
The Village of Churchville is an Equal Opportunity Employer.
Job Type: Full-time
Pay: $24.
57 - $26.
94 per hour
Expected hours: 35 per week
Benefits:
* Dental insurance
* Disability insurance
* Employee assistance program
* Health insurance
* Health savings account
* Paid sick time
* Paid time off
* Retirement plan
* Vision insurance
Experience level:
* 2 years
Schedule:
* Monday to Friday
Ability to Relocate:
* Churchville, NY 14428: Relocate before starting work (Required)
Work Location: In person
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