For Permanent Appointment: Reachable on the Civil Service List for Beginning Office Assistant OR current NYS Employee with one year or more of permanent or contingent-permanent status as an Office Assistant 1 (any parenthetic) OR in a position allocated to a grade 6 or above and eligible for transfer via Section 70.
1 of the Civil Service Law.
For Provisional Appointment: There are no minimum education or experience requirements.
Note: If you are appointed provisionally, you must take the next scheduled Civil Service examination for this title and your score must be reachable on the resulting eligible list before you can be permanently appointed.
If you do not pass the examination or achieve a reachable score, you may not be retained.
This is an 18-month traineeship, starting salary equated to SG-6 ($34,152); advance after twelve months to SG-8 ($38,073), then advance after 18 months to the end of traineeship SG-9 ($40,193).
Candidates must demonstrate adequate keyboarding skills by prior service in a keyboarding title or successful completion of a keyboarding performance test (30 WPM WITH 96% ACCURACY).
(Relevant for both permanent and provisional appointments).
Duties DescriptionThis position is located in our Rochester Regional Office.
DUTIES:
• Type correspondence, legal documents, records and other written material from using handwritten rough drafts, marked copy and/or recording or data from various sources.
• Proofread documents for correct legal terminology, context, spelling, grammar and punctuation.
• Oversee case files and office records for Claims and Notice of Intentions (NI) for the AAGs and Investigator, by preparing and opening them in OAG databases (e.
g.
, NYMatters) and forwarding the files to the required staff.
• Verify Claims/NI.
• Log in/out pleadings being served.
• Assist AAG’s with copying, scanning, faxing, and collating documents including motions, exhibits, discovery, etc.
• Open/Close files for the Charities AAG and other staff.
This includes filing closed cases using the OAG’s paper archives management system (PAM) as needed.
• File documents at the Clerk’s office and or Court as directed by assigned AAG.
• Keep records calendars to meet court-specified deadlines for document filing.
• Responsible for answering the telephone and directing phone calls to the appropriate staff.
This includes answering questions concerning Consumer Frauds and directing the caller to the proper agency or send complaint forms/brochures.
Check Bureau voice mail and return calls as necessary.
• Attend to window patrons and if necessary direct them to the proper agency or assist with complaint forms/brochures.
• Check in deliveries, sort and distribute mail for both OAG and Medicaid staff.
• Responsible for oversight of conference room calendars and is the holder of the video conference room key.
• Receive Department of Corrections and Community Supervision (DOCCS) Directives via email and save to DOCCS folder in directory.
• Perform work as assigned in relation to Mental Hygiene procedures.
• Perform other duties as assigned.
Additional CommentsCandidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.
As an employee of the OAG, you will join a team of dedicated individuals who work to serve the people of our State through a wide variety of occupations.
We offer a comprehensive New York State benefits package, including paid leave, health, dental, vision, and retirement benefits, and family-friendly policies.
Additionally, the OAG offers a robust Workplace Flexibilities Program with multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.
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